Book Appointments
While Still on the Call
Wave Runner connects directly to Cal.com so your AI voice agent can check real-time availability, book the right slot, and send confirmations - all before the caller hangs up.
Personalized demo • 30-minute session • No commitment
Why Cal.com + Wave Runner
No more phone tag. No more 'I'll check and call you back.' Wave Runner's Cal.com integration turns every inbound call into a booked appointment. The AI reads your live calendar, offers available slots, and locks in the booking instantly - giving callers a seamless, human-like scheduling experience.
Real-Time Availability
AI checks your Cal.com calendar live - no double-bookings, no stale slots.
Instant Booking
Appointments confirmed during the call. No follow-up required.
Two-Way Sync
Bookings appear on Cal.com and Google/Outlook calendars instantly.
24/7 Scheduling
Your calendar fills up even at 2 AM - no human needed.
From Call to CRM in Seconds
Caller Requests Appointment
The AI recognizes scheduling intent and asks what type of appointment the caller needs.
Checks Cal.com Availability
Queries your Cal.com event types and open slots in real time, respecting buffer times and limits.
Offers & Confirms Slot
Presents available options to the caller, confirms their choice, and collects any required info.
Booking Synced Everywhere
Cal.com creates the event, sends confirmation emails, and syncs to Google Calendar or Outlook.
Cal.com + Wave Runner in Action
Service Business Booking
A homeowner calls about a furnace inspection. The AI checks your Cal.com, finds an open slot on Thursday at 10 AM, and books it - all in under 60 seconds.
Appointment booked before the caller even finishes their coffee.
Sales Demo Scheduling
A prospect calls after seeing your ad. The AI qualifies them, then books a 30-minute demo directly on your sales team's Cal.com calendar.
Qualified lead + booked demo in a single call.
After-Hours Scheduling
It's 11 PM. A caller wants to schedule a consultation. AI checks tomorrow's availability, books the 9 AM slot, and sends a confirmation text.
Calendar fills up while you sleep.
Multi-Location Routing
A caller asks for the nearest location. The AI identifies the right Cal.com event type for that branch and books accordingly.
Right location, right time, zero confusion.
What You Can Do with Cal.com
Event Type Support
Works with all Cal.com event types - consultations, demos, service visits, group events.
Buffer Time Respect
Honors your buffer times between appointments to prevent back-to-back chaos.
Custom Questions
Collects intake info (name, email, notes) required by your Cal.com event before booking.
Rescheduling & Cancellation
Callers can reschedule or cancel existing bookings via voice - AI handles it end to end.
Confirmation Notifications
Cal.com automatically sends email/SMS confirmations and reminders after booking.
Timezone Detection
AI communicates slots in the caller's local timezone for a frictionless experience.
Common Questions
Ready to Connect Cal.com?
AI books appointments while still on the call. Get started in minutes with Wave Runner's native integration.
Personalized demo • 30-minute session • No commitment